6 Tips For Proofreading And Editing Transcriptions

MD: When creating a transcription, do not forget about proofreading and editing. In this article, we will look at why you should take these steps and share tips.

Poor sentence construction, misuse of words, and grammar mistakes can negatively affect your transcription. To avoid failure, you should think about proofreading and editing beforehand. These two concepts are the final touch before submitting the finished text – proofreading and editing help convey information to readers without violating the logic of the source material. With the help of these actions, you make sure how accurately you included the information that the speaker provided in the video or audio.


Surely, when writing academic papers, you come across concepts such as proofreading and editing. However, when it comes to transcription, this process is a little different. Medical, legal, scientific, and other technical institutions often ask to transcribe audio or video. Therefore, here you are limited in your capabilities. That is, it is forbidden to use creative thinking or word substitution here. You must listen carefully to the speaker’s thoughts and not break the structure. Do you think it is difficult? Then the tips below will convince you otherwise.


What is Transcription Proofreading And Editing?


Proofreading and editing is the process of checking and correcting mistakes in a text document before sending it to a teacher, client, or specific audience. The word proofreading consists of two words “proof” and “read.” According to experts providing professional transcription services, this means that your task is to protect the text from grammatical, punctuation, stylistic mistakes after repeated reading.


Most often, this is done by editors of magazines, newspapers, book publishing houses. For example, when a reporter interviews a person, the editor transfers his words to a newspaper or magazine. As for the authors of books, they can record thoughts on a dictaphone, and the task of the editor is to rewrite the words of the author, excluding mistakes accurately.


Another industry where proofreading and editing are applied is educational institutions. For example, students resort to correcting mistakes in dissertations, coursework, and research papers.


The last industry in which editing and proofreading are applied is the transcription job. These services are especially in demand and more excellent in the transcription company. In addition to the fact that the company uses online tools to detect mistakes more accurately, professional human transcribers are engaged in proofreading. The quality of papers of companies that offer only automatic transcription is lower since artificial intelligence cannot recognize all mistakes, typos, incorrect sentence construction, etc.


Why Are Editing And Proofreading Important?


In your opinion, how many percent of readers will stop researching a book, magazine, newspaper if they find typos and other grammatical mistakes? Lots of! The detection of mistakes will signal to the reader that the text was not written by a professional, and people should not trust his words. In addition, the provision of inaccurate data, statistics, facts also negatively affects the perception of the text. If the reader checks this data and discovers a lie, you can forget about a successful academic reputation, writing career, etc.


Even the tiniest mistakes, such as mispunctuation or misuse of words, can negatively impact well-known brands. For example, giants like Mercedes-Benz make translation mistakes. The company honestly tried to translate the car’s name to sound the same in both German and Chinese but got confused in the hieroglyphs. Developers launched the legendary car on the market under Ben Si’s name, which means “the desire to die as soon as possible.” Mercedes-Benz shares fell significantly for the proliferation of such a transfer, even though the company quickly corrected mistakes.


NASA fell into the same trap. When Mariner 1 was launched in 1962, programmers missed the hyphen when they generated the code. The Mariner 1 is an uncrewed aircraft that scientists created for the exploration of Wieners. It is good that there were no pilots on the plane, as the rocket exploded five minutes after takeoff. The losses cost the company $ 80 million. Therefore, editing and proofreading are integral parts of any business.


6 Useful Tips for Proofreading and Editing Transcriptions


How to make the transcription better, more accurate, and without mistakes? Take advantage of the advice of professional transcriptionists, and your texts will be perfect.


Edit Paragraphs Before Proofreading


If you have already started transcribing video or audio to text, proofread the paragraphs immediately after writing. Thanks to this approach, you will not have to rewrite the paragraph during proofreading and editing, eliminate inaccuracies, or re-listen to the recording due to a missing word. As a result, you will need to verify the correct punctuation marks, and the proofreading process will not take long.


Print the Text Version of the Entry


For more efficient proofreading and editing, print the text version of the entry. It is difficult to find small mistakes on a computer screen or laptop that can negatively affect the perception of information. In addition, the printed document will show you how correctly you formatted it. You may have used margins, but you don’t see it when you print.


Read the Text Aloud


After you have finished transcribing audio or video, read the text version aloud. In addition to identifying inaccuracies, typos, and mistakes, you will also check the style and tone of the letter. Perhaps it was necessary to put an exclamation mark in some sentences – reading it out loud will show this.


Check Correct Use of Terms


If your task is to transcribe a technical sciences project, you cannot do it without a terms check. For example, you can hear one word, but there is one more letter there, which may affect the incorrect definition. If you come across a word that you are not familiar with, consult the dictionary or google to find a description of the terms and the exact order of the letters. Also, check the industry in which the word is used to see if it really fits into the context of the topic.


Do Not Hurry


Proofreading and editing is a process of finding mistakes that takes patience and time. Please don’t quickly scan the text because it can lead to a bad result. If you have enough time, put aside the text for a day. If you have a little time, let the text lie down for a couple of minutes, and your eyes will rest. Then read the text and correct the mistakes.


Ask An Expert For Help


If you urgently need to send an academic paper or publish articles based on transcription, but you are running out of time, transcription services are a good alternative. Professional transcriptionists will listen to the information in a short time, decipher it correctly, and, in addition, rid the text of spelling, punctuation, and stylistic mistakes.